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I am a member of staff

How do I make an ethics application?  

Your area of research is in Psychology

Use the online application process through myCourse for psychology ethics applications.  

If you have a question about the process you can contact the Chair of the Psychology Ethics Standing Panel, Dr Rhodri Davies,, RM132  

Your area of research is in Health, Exercise or Sport Science 

Use the online HESS Ethics form

If you have a question about the process you can contact the Chair of the HESS Ethics Standing Panel, Scott Burnet,, RM213 

Your area of research falls within neither of the above

Use the online application form to apply to the general ethics standing (GES) panel. 

If you have a question about the process you can contact the administrator of the GES standing panel at

When should I apply?

If your research falls under any of the criteria outlined in the ethics release checklist and the University Ethics Policy:

University ethics policy

How long does it take to get ethical approval?

a) When you fill in the application form you will be asked to respond to a checklist of questions.

  1. If your response to all the questions is ‘no’, or if you respond ‘yes’ to question one, but ‘no’ to all the related sub-questions, your application is eligible for self-certification.
  2. As a member of staff this completes your self-certification,you may begin your research.

b) If you answer ‘yes’ to any of the questions on the checklist, or ‘yes’ to question one and ‘yes’ to at least of the related sub-questions, this will automatically convert your application to a request for full ethical review from an ethics standing panel.

  1. To complete a request for full ethical approval you must fill in any additional sections on the form with all relevant detail.
  2. When the application has been approved by the ethics standing panel you may begin your research.
  3. The panel normally take ten working days to review an application.

The following may lead to delays in the process:

  • An incomplete application.
  • An application which is declined by the review panel (you may be asked to resubmit with additional information).

How will I find out if my ethics application has been processed?

You will receive emails to your Southampton Solent University email account advising you of the progress of your application. Click on the link within the email to access your application at any stage.

Can I start my research before I get confirmation of ethical approval for it?

No. If you start any part of your project which is subject to ethical review before receiving approval you would be in breach of the ethical approval process and could face disciplinary actions under the staff research misconduct policy, p.2 T.2 (14)

Staff research misconduct policy 

What should I do if I realise I’ve made a mistake on my form after I submit it?

  1. Inform saying you are withdrawing that application.
  2. Submit a new application.

Can I submit supporting documents with my application?

You can submit sample consent forms, draft participant information sheets, or other supporting documents. Documents should be forwarded as email attachments to with a request to have them added to your application.

What happens if the review panel decline my application?

You may be given the opportunity to resubmit your application, responding to any comments made by the deputy chair of the panel.

What does it mean if the panel ‘approve with comments’?

Your approval may come with comments or conditions.

  • A ‘comment’ is something the panel want you to consider when undertaking your project, but you can start your research.
  • A ‘condition’ is something you must do. You must record how you will meet any ‘condition(s)’ set by the panel before you start your research.

Will I be able to print the approval of my ethics application?

Yes. You can download the approved application as a PDF for printing.

To view PDF files you need to have Adobe Reader™ installed.
Adobe Reader™ is available free from the Adobe website.

Page last updated on Tuesday 8 May 2018 at 9.50am.


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