Sign in

Lost and damaged library items

What to do if your library books/DVDs are lost or stolen

If you have lost an item borrowed from the library (including items lost as a result of theft) please let us know as soon as possible.

If you think you may have left an item in the library without returning it (or you can't find an item and would like us to check) please speak to a member of library staff to arrange a shelf check.

Staff can be contacted in person at the Mountbatten Information Point in the library foyer or by sending an email to

The library has a fixed replacement charge for lost items but we do also accept replacement copies. Please read our policy on accepting replacement copies below.

Damaged items

If an item is damaged whilst on loan to you, please speak to a member of staff in the supervisor's office on the ground floor of the library.

Where possible we will try to repair damaged items but if we feel that an item is no longer in a usable condition you would need to pay for or replace the item. This policy includes items that are damaged during flooding, fire, etc.

Charges for lost or damaged Items

Charges for lost or damaged library materials are as follows:

  • Books, CDs and DVDs - £45 per item replacement charge

  • Journals - £15 per issue

Payment can be made online via the student section of the Solent online shop or the public section if you are a library subscriber.

Payment for student lost or damaged library books

Library policy on replacement items

We may accept a replacement copy of a lost or damaged item. Please contact a member of the library supervisory team to discuss this first before you obtain a replacement copy.

Please also note the following points:

  • The replacement copy must be the same title and edition as the one on your loan record

  • It must either be a new copy or a secondhand copy in good condition. If you are buying a book via Amazon Marketplace, you must choose an item whose condition is described as good, very good or like new.

  • A book or journal must be intact and have no loose, torn or missing pages; the binding and cover will be in good condition; there will be no highlighting or marking/annotating of the text. A replacement CD or DVD must continue to play correctly and come with its box or case intact.

  • We reserve the right to decline a replacement item if it is deemed unsuitable and to issue an invoice for the replacement charge instead.

If you have supplied us with a replacement copy of an item and you subsequently find the missing item you can keep that copy. No other form of refund would be provided in this instance.

Items borrowed from another library

Please note that different charges apply for lost items we have borrowed for you from another library (inter-library loan). Such replacement charges will be much higher and you should contact document delivery staff immediately if such items are lost. 

They can be contacted in the Inter Library Loans office in the library foyer, or call them on 023 8201 9411 or email

Page last updated on Friday 18 August 2017 at 2.33pm.


Change font size

Change colours

Graphics Version

Accessibility on the Portal

Cookies and Southampton Solent University

We need to place cookies on your computer to ensure your browsing experience with us is enhanced.

Please continue browsing as normal if you are happy for cookies to be placed on your computer.

Find out how these cookies are used and how to change your settings

Hide this message