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Scanning print materials for class purposes

The Higher Education Copyright licence allows some material to be stored in digital format, provided that it is:

  •  Scanned by the library.
  •  For use on designated units only.

There are certain restrictions:

  • The item has to be published in the UK or be specifically included under the CLA licence.
  • From 1 August 2016, up to ten per cent, or one chapter, or one article can be copied from an item for use by each unit.

Permissions for specific items can be checked using the title search tool on the CLA website.

Some items are not included in the licence:

  • Material published outside the UK, including Europe and the USA.
  • Material on the works excluded from the HE licence list.
  • Personal scanning - material scanned by unauthorised individuals.

However the library may be able to source a copy for you by other means. Alternatively, there may be digital material in one of the library’s subscription databases. Contact your information librarian for assistance.

The CLA consider “compilations consisting of a series of chapters from ‘core’ student textbooks” to be in breach of the spirit of the licence. Guidelines for what is considered to be a suitable course pack are available through:

The CLA and Universities UK - Good practice guide in the creation of course packs 

Extracts from books eg images, tables or graphs, can be added to a PowerPoint presentation provided the scanning is performed by library staff.

For more advice, please contact the following staff: 


Julie Kingstone: Digital Systems Support Librarian
Room: ML108 Ext: 3613. Tel: 023 8201 3613


Page last updated on Wednesday 23 August 2017 at 12.30pm.


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