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Library regulations


1. These regulations apply to all of the University's library services wherever they are being delivered. They are in place to help ensure that all of our users are able to enjoy our services fully and fairly. Anyone who fails to observe the regulations may be subject to the University's disciplinary procedures.

2. These regulations form part of the University's regulations. Particularly relevant are those regulations relating conduct, copyright, data protection and information technology.

The regulations are also governed, in the case of network and computer facilities, by the University’s IT Acceptable Use Policy.

Use of and access to the library service

3. All current students and staff at Solent University can use the library service and borrow material from us. For further information please see our access policy. We require all students and staff to bring their campus cards for access to the library.

4. University franchise students and academic staff teaching on our franchise courses may also have access to library services and support. The specific conditions of use, including any restrictions, are set out in the documentation relating to franchise courses.

5. People who are not studying at or are employed at the University may also use the library service. We may restrict use by non-students and staff from time to time. Library visitors who are not students or staff should bring photographic ID in order to access the library. People who are not current students or staff, may apply to become external borrowers or alumni members, and the specific conditions, including fees payable, are set out in the documentation relating to external users.

6. Use of IT and multimedia facilities in the library is NOT generally available to people who are not studying or working at Solent University.

7. Children under 16 who are accompanied by an adult may come into our libraries. Accompanying adults are responsible for ensuring that children are supervised at all times.

8. Guide dogs and assistance dogs are welcome in the library. We do not allow any other animals in our buildings.

Behaviour in the University libraries

9. We expect all library users to treat library staff and other library users with respect and consideration. We do not tolerate any abuse of library staff or other library users. Anyone behaving inappropriately will be asked to leave the library and may be subject to the University's disciplinary procedures.

10. We ask you to keep noise and conversation to reasonable levels in all areas of the Library. In some areas, you will be expected to work in silence. In Quiet Study areas, we ask you to limit conversation. For more information on library zones please see where to study.

11. Individual study carrels are available for silent, private study in the Mountbatten Library. Due to the limited numbers of carrels available, we restrict use to final year and postgraduate students only during busy periods.

12. If you must use your mobile phone in the library, please show consideration to other users.Switching your phone to vibrate helps to prevent disturbing other users. In Silent and Quiet study areas, we ask you to switch your phone to silent and to move away from those areas if you need to make a call.

13. You can bring bottled water into the library at Warsash Maritime Academy, but we ask you not bring any other food and drink into the building. Drinks and some cold snack foods are permitted in the library at East Park Terrace (EPT). We ask you not to bring in hot, smelly or greasy foods, such as takeaways. You must not bring alcohol into our libraries.

General security and safety

18. Please bring your campus card with you when you want to use our Libraries. We may ask to see your campus card at any time. People who are not Solent students or staff are asked to bring photographic ID.

19. For security reasons, we may ask to see what you are carrying or what is in your bag - especially if the gate alarm sounds as you are leaving the library.

20. If a fire alarm sounds you must leave the building immediately by the nearest fire exit. If library staff ask you to leave an area for safety reasons, you must also comply.

21. If you want to carry out any special work in our libraries (e.g. taking photos or shooting film) you must ask for permission from a supervisor or manager in advance.

A CCTV system operates in the library. You can find further information about safety issues including our CCTV guidelines on the safety in the library page.

Responsibility for library materials

22. We ask you to treat all library materials with care. You may be liable for any damage caused to our resources and be required to pay repair or replacement costs.

23. We will take disciplinary action against anyone who wilfully damages, steals or attempts to steal any library materials or equipment.

24. If you find any badly damaged items in our libraries, please bring them to the attention of a member of library staff.

Borrowing library materials

25. All items borrowed from our libraries must be properly issued against your borrower record before they are taken form the building.

26. We do not usually lend items marked 'For reference only'. Please speak to a member of staff if you want to borrow a reference item.

27. To borrow an item from us you must have a valid campus card or external borrower card. You are fully liable for any material issued on your card. If you lose your card, or suspect it has been stolen, please report this as soon as possible to a member of library staff.

28. Please let us know if you change your address.

29. We ask you to return any borrowed item if it is requested by another user or when the loan period has expired. We may apply a penalty for the late return of items which can include stopping you from borrowing any further items for a specified time.

30. If you do not return library items when we have asked you to do so, we may issue a bill for replacement costs. If replacement costs are not paid and items are still not returned, the University may take legal action to recover material or costs.

Responsibility for IT equipment and facilities

31. Users must treat all IT equipment with respect and accept responsibility for the equipment they use, whether in the building or on hire or loan.

32. IT equipment and computer software are for academic use only. Commercial and recreational use is prohibited.

33. All software is licensed and copyright protected. Users must not copy software (or manuals) or use software which is not licensed to the University.

33. The use of any IT equipment or software to store or transmit messages or materials that are obscene or offensive is prohibited.

Hiring IT equipment

34. You will need your University campus card to hire any equipment from us. We will record details of any equipment hired against your borrower record and you will be asked to pay the appropriate charge at the time of hire.Charges are deducted from your University print account. We do not handle cash, cheques or credit cards in the library.

35. You are fully liable for any equipment that you hire. Let us know as soon as possible if you have any problems using equipment of if any of our equipment gets damaged while it is on loan to you.

37.We will apply a penalty to your account if equipment is not returned by the due date and time. We may withdraw your access to IT facilities if equipment is not returned to us and we may bill you for replacement costs. If replacement costs are not paid and items are still not returned, the University may take legal action to recover equipment and/or costs.

Copyright, data protection and intellectual property regulations

38. All library users must observe relevant copyright and intellectual property legislation; the Data Protection Act (1988) and the SSU policy on data protection.

39. Anyone using photocopiers and scanners must observe relevant copyright regulations. Notices near copiers and scanners outline what you are permitted to copy or scan. If you have any queries or concerns, speak to a member of library staff.

Further information on copyright

For further information or advice please speak to a member of library staff or contact us via the Library Enquiry Hub

Page last updated on Wednesday 6 December 2017 at 3.59pm.


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