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Saving your work

Saving your work safely is one of the most important aspects of using any computer. It is recommended to save your work in your allocated space on the university network. This can be accessed through the U: drive on all PCs (Windows) or through the Network Home Login link on all University Macs (accessed through the cat icon on the desktop). If you have saved your work on the W: drive - move it across to the U: drive - your personal secure storage area.

When using the Library computing facilities DO NOT store any of your work on the Desktop or the C: drive as it will be deleted when you log out.

You can also store work on CDs/DVDs, USB flash drives or external hard drives.

memorystick mediaExternalHardDrive
USB flash drive External hard drive


USB flash drives

USB Flash Drives are really useful for moving work between computers, however you should never rely on them to store documents as they can easily become lost or damaged.  Always make a copy of a file in a second location.

If you find a USB somebody has left behind, please hand it in to the Learning Technology helpdesk on the second floor of the Library, as it could contain work vital to passing a unit or course. The helpdesk staff will make every effort to identify and contact the owner from the contents on the device e.g. a CV or similar. To assist in this it is a good idea to create a simple Word file that just contains your name and save it to any new USB stick you intend to use.

Staff will keep the device for 3 months and if they are unable to identify the owner or make contact then the device will be securely disposed of.

Backing up

It is highly recommended you make backups of your work in different places in case of device failure. It is also recommended that you save multiple copies of your work in case of file corruption. 

Work saved in your allocated space on the university network cannot be accessed off-campus. If you need to access your work off-campus consider using cloud storage solutions, such as OneDrive.


You now have access to OneDrive as part of your Solent University account. OneDrive offers up to 1TB of storage per student, and can be accessed off site giving you the flexibility to work where and when you want to. If you start your work on campus it will be there when you get home, just where you left it. 

OneDrive also offers collaboration, with easy file sharing. The online interface will allow you to track contributors’ changes, and you no longer need to worry about multiple copies as you are all editing the same document.

Email attachments

Another method some students use to move work between home and the University is as an email attachment. If you choose to do this you must ensure that you save your attachment correctly or you could lose work.

When you open an email attachment, before you work on it, click on Save As and select your U: drive as the Save In location.

If you just click on save you will not be able to retrieve it after you have closed it.


Page last updated on Friday 27 October 2017 at 10.29am.


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